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UDRCA Agency » Management Structure

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Management Structure

Procurement Department

VISION

The vision of the procurement department is to enhance the Public Sector delivery by ensuring that all non-pay spend of the Public Sector are managed according to best practise in procurement.

MISSION

To provide responsive, and quality expert procurement services and business advice to UDRCA Headquarters, UDRCA Agency, Regional Administrations and other Control Programmes, while achieving best value for money and ensuring competitive, fair and transparent process in accordance with established procurement strategy, procedures, rules and regulations to achieve unequalled international standards in procurement.

OUR OBJECTIVES

We aim at providing best value for money in the timely delivery of goods, service and capacity to enable our customers to execute their duties and achieve their objectives within a fair and transparent commercial partnership provided by our vendors

OUR VENDORS

Procurement Department does business with vendors from all over the world and is actively working at increasing its sources of supply from the local supplier and developing other suppliers in transition.

MAIN DUTIES/ RSPONSIBILITIES

The Department's main strategic duties and responsibilities are for the development of long, medium and annual procurement plan consistent with national United Development And Relief Commission For Africa strategic plans of action.

The Department is to serve as the liaison office with government and international procurement agencies for the purpose of procuring goods and services for the public consistent national and international procurement legislations.

aimed at operating within the procurement legislation and the International Procurement manual and the same time contributing towards the achievement of the corporate objectives and the MDG4-6, by;

Ø Providing and managing a quality, fit for purpose, professional purchasing and supplies service to support the RMS' within the public sector

Ø Promoting strategic procurement issues across with a view of maximising savings potential by efficient and effective procurement arrangements to reduce costs and make significant contributions to value for money.

Ø Plan, co ordinate and manage specific supplies related projects by securing best prices/contractual arrangements in the most efficient and cost effective and quality compliant manner.

Ø Investigating, coordinating and managing complex procurement enquiries/projects, provides advice and contributes to corporate reporting as required.

Ø Providing support the Director by facilitating the flow of information and assisting in the positive development of internal and external relationships in pursuit of common objectives in supplies matters.

Ø Leading and advising project groups on the tender launching process, ensuring tender evaluation and award criteria are robust and followed avoiding the need for challenge from unsuccessful vendors.

STAFF No. FUNCTIONS

The department is headed by the Deputy Director in charge of corporate procurement. He is directly in charge of the procurement strategy, policy definition and planning and the implantation of corporate procurement management arrangements.

The Procurement Manager is in charge of providing operational technical advice to junior colleagues and overseas tender preparation, proposal writing, tender evaluation and subsequently contract award.

The Senior Procurement Officer is in charge of the daily request and the management of contracts and follow-up.

There are ten Regional Procurement Officers in charge of the general management of Regional Procurement and the accuracy of colleagues.


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